The
Pike Bay Community Association
Minutes
of Meeting
May
19th, 2013 - 10:45 am
To
be approved at the September 1st, 2013 Meeting
Members attending:
Kim Hoey - President
Alan MacGillivray – Past President
Helen Stewart – Vice President
Margaret Howes – Treasurer
Karen Sword – Secretary
Helen McIntyre – Membership Chairman
Glen Anderson, Shirley Lehman, Ross Lehman, Dave Marshall, Edith Henry,
Brenda Cruickshank, Jack Seatter, Ruth Tomlin, Phyllis Bain, Lorne Bergman, Pat
Bergman, Cathy Campbell, Irene Corman, Pat Howes, Linda McDonald, Marg Meagher,
Ken Meagher, Donna Oke, Brad Sale
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Item |
Description |
Contact /
Follow-up |
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1 |
Meeting was held
on May 19th, 2013 at the Community Centre. |
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2 |
Kim opened the
meeting and welcomed the newcomers |
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3 |
Review of the business
arising from the minutes of the September 2, 2012 meeting |
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4 |
Community Centre Building: A sensor light is to be installed over the
front door of the community centre, There have been safety issues noted, that
people closing up in the evening must leave in the dark and falls have
occurred. Ken Meagher will contact Brent Hepburn as to the type of lights
needed and cost. Ken will report at
the next meeting. |
Ken Meagher |
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5 |
Pricing for Pig Roast Tickets
was reviewed. It was agreed that
ticket prices would be increased to $14/adult and $7/child, up from $13/adult
and $6.50/child. |
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6 |
Pricing for Bar Tickets at the Pig Roast
was reviewed. Current pricing of
$4/drink, $5/individual wine bottle and $1/soft drink to be maintained unless
there is a substantial increase in liquor costs over last year. The point was made that the price needs to
be fairly low to minimize the benefit to people of bringing their own liquor
in and thus creating more need to police the event. |
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7 |
The Draw prize for the Pig Roast
was discussed. The advent of Smart
Phones has now diminished the need for either cameras or GPS devices. It was agreed
to have a BBQ for the draw again (as was the case for many years in the
past). Motion: That Kim purchase
a BBQ for the Draw, cost to be $300 to $400.
Moved by Helen McIntyre, Seconded by Karen Sword. Carried. Helen McIntyre
volunteered to print the tickets again. Helen McIntyre and Ken Meagher volunteered
to work together to sell them. |
Kim Hoey Ken Meagher Helen McIntyre |
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8 |
Location layout for the roasting area for the Pig Roast
was discussed. It was agreed that
consultation with the Pig Roaster should determine layout for 2013 to permit
the Pig Roaster to be able to dismantle on the evening of the Pig Roast
instead of having to wait until the following morning. Kim Hoey will coordinate with Brad Hazzard
on this. |
Kim Hoey |
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9 |
Report: Shutting
down hydro for the winter. After consultation with Ontario Hydro, it
was decided that the fee of $250 to open/use the community centre building if
needed during the mandatory minimum closure time of six months was too high,
as the building does not have a six month down time. |
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10 |
Report:
Municipality taking over ownership of the building
to remove the $650 property tax cost assumed by the Pike Bay Community
Association. Concerns were raised at
the loss of autonomy if this were done.
Firstly, every time the building needed to be used, a volunteer would
have to drive to the Township offices to collect and return the key. Secondly, the Township would have the right
to sell the building without community agreement (as happened recently in the
Kilsyth community). It was agreed
that these were not acceptable outcomes and thus we would not move forward on
this idea. |
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11 |
Report: The
volleyball net set-up and storage.
Davis MacGillivray was trained by Ken Meagher on May 18th,
2013 on set-up for summer use at the Pike Bay Community Park. Mike Dwyer of 721 Pike Bay Road has agreed
to provide winter storage. |
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12 |
Report:
Community Park repairs. a) Repairs are needed for the two
outhouses at the Pike Bay Community Park.
Thom Marcella has volunteered his labour to do the repairs. Kim Hoey and Shelby Hoey have volunteered
to scrape and paint as needed. Ruth
and Larry Tomlin have volunteered to continue to keep the outhouses stocked. b) Repairs are also needed for a
number of the picnic tables at the Community Park. Kim Hoey will contact the township to have
them checked and either repaired or removed. |
Kim Hoey |
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13 |
The
septic tank at the Community Park needs to be pumped. Kim Hoey will follow up. |
Kim Hoey |
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14 |
Canada Day Fireworks: Jack Seatter volunteered to locate and
bring two BBQs for the event. Alan
MacGillivray volunteered to order the food from Brad Hazzard; Jack Seatter
will pick it up. Helen Stewart volunteered to look after the Donation Jar at
the store for the Fireworks. |
Jack Seatter Alan
MacGillivray Helen Stewart |
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15 |
Park and Community Centre Lawn Maintenance: Kim Hoey reported that Irene Corman cannot
do this job in 2013. In 2012, this
cost $1800 for both locations. Kim
volunteered to do the Community Centre portion of this herself,
as she lives just down the road. Kim Hoey will
approach the township to see if it can be done by them and to what
standards. In the event that the
township will not do it, the Community Association will accept tenders for
grass-cutting and trimming at that location. Brenda
Cruickshank and Al Urquhart will put a tender in writing for the Community
Park only. The Community
Association executive will review all tenders received and determine who will
be hired. |
Kim Hoey |
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14 |
Chantry Chinook Classic Salmon Derby: Jack Seatter moved that the Pike Bay
Community Association provide a $50 sponsorship towards the Chantry
Chinook. Seconded by Karen
Sword. Approved. |
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15 |
Pig Roast:
Additional organization. Phyllis Bain
volunteered to coordinate the other volunteers for the tasks associated with
the event. Anyone who is able to help
on that day should contact Phyllis. Pat Bergman
agreed to ask Tracey Marques to organize the kids
games for that day again. Kim Hoey
will ask Kim Smith to aid her. Music: The band from previous years will be asked
to play again. |
Phyllis Bain Pat Bergman Kim Hoey |
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16 |
Treasurer’s
Report: August 22nd 2012 to May 16th 2013 Cash on
Hand: $9,272.67 Income: $ 90.00
Donations 1069.10 Euchre Proceeds 335.00 Community Centre Fund Raiser 140.00 Membership Fees Costs: $ 44.39 Bank Charges 919.58 Maintenance including grass
cutting 100.00 Donation to Whiskey Harbour
Recreation Association 2298.24 Insurance 2871.69 Pig Roast 441.00 Property Tax 46.82 Supplies 459.38
Electricity Treasurer’s
Report: 2012 Fiscal Year Income: $ 40.00
Donations 1916.50 Euchre Proceeds 523.26 Fireworks Income 348.00 Fun Night Income 720.00 Membership Fees 2096.33 Pig Roast Income Costs: $ 61.64 Bank Charges 1992.62 Maintenance including grass
cutting 150.00 Donations 2298.24 Insurance 584.26 Property Tax 137.07 Supplies 632.34 Electricity Discussion: need other means of fund-raising. Kim Hoey to investigate government grants
to repair/improve Community Centre Building for access for those with
disabilities. |
Kim Hoey |
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17 |
Meeting
adjourned. |
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This year’s Pig Roast will be August 17th
2013
Next Ratepayers meeting is Sunday September 1st 2013
10:45 at the Pike Bay Community Centre
Thank you to all that have Volunteered throughout the past year!!!!!! Without YOU none
of the events could happen. All funds raised are to maintain the viability of
the Pike Bay Community Centre and the Pike Bay Park. Without it they would
cease to exist.
Please detach and send to: Helen McIntyre, 43 Aberdeen Ave.,
Northern Bruce Peninsula, Ontario N0H 2T0
Pike Bay
Community Association
2013
Membership
Name______________________________________________________
Address____________________________________________________
Phone__________________
E-mail____________________________
If you have an E-mail address would you please be sure to
complete that area of the form or advise us of it otherwise.
This will save The Association on hand deliveries or
postage, and your address will not be shown on e-mails sent out by The
Association. Thank you.